Administration & office support CV guide
List software precisely (Microsoft 365 / Excel level, Google Workspace, CRM, ERP) and typing speed if relevant. Show volumes handled: diaries managed, calls, invoices, events.
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Sections to include
| Section (in this order) | How important |
|---|---|
| Profile | Recommended |
| Experience | Expected |
| Education | Expected |
| Skills & software | Recommended |
Tips
- List software precisely (Microsoft 365 / Excel level, Google Workspace, CRM, ERP) and typing speed if relevant.
- Show volumes handled: diaries managed, calls, invoices, events.
Questions
What should an administrative CV include?
An administrative CV needs your contact details, experience and education, and usually profile and skills and software. Lead with what employers in this field check first, and back it up with specific examples. List software precisely (Microsoft 365 / Excel level, Google Workspace, CRM, ERP) and typing speed if relevant. The CV Atlas readiness check flags anything this field expects that your CV is missing.
What order should the sections of an administrative CV be in?
Use this order for an administrative CV: Profile, Experience, Education and Skills & software. Put the most important evidence for this field near the top, and list entries within each section with the most recent first. Contact details and your name always come first, in the header. Some countries change the order, for example Japan lists history oldest first, and CV Atlas applies that automatically.
How long should an administrative CV be?
It depends on the country more than the job. An administrative CV in the United States should be 1–2 pages; in the United Kingdom, 2 pages; in Australia, 2–4 pages. Keep recent roles detailed and older ones brief, so your strongest evidence sits on the first page. Pick your target country in CV Atlas and it applies the local length and paper size.
How do I make an administrative CV stand out?
Show volumes handled: diaries managed, calls, invoices, events. Be specific: name the systems, settings and results, start each bullet with a verb, and keep it to one line where you can. Show the scale of your work with numbers where it helps. Tailor the first lines of your profile and each role to the job advert.
Which jobs does the administrative CV guide cover?
This guide covers 27 job titles, including Administrative assistant, Office administrator, Receptionist, Executive assistant, Personal assistant, Secretary, Legal secretary and Data entry clerk. They share the same CV structure and checks. If your exact title is not listed, type it into CV Atlas and pick the closest field. Country rules such as photos, length and references are added on top when you choose where you are applying.
Jobs this guide covers
Administrative assistant · Office administrator · Receptionist · Executive assistant · Personal assistant (PA) · Secretary · Legal secretary · Data entry clerk · Clerk · Filing clerk · Records manager · Office coordinator · Team administrator · Virtual assistant · Typist / transcriptionist · Mailroom clerk · Operations assistant · Purchasing assistant · Sales administrator · Billing clerk · Front desk coordinator · Personnel clerk · Production clerk · Statistical assistant · Switchboard operator · Survey interviewer · Content moderator
Country guides
Photo, date of birth, length and paper size change by country. Start with United Kingdom, United States, Canada, Australia, New Zealand, Ireland, Germany, Austria, Switzerland, Netherlands, or see all 200 countries.
Open the builderYour first CV is free. The builder applies these rules and checks your CV before you download it.
Guidance checked October 2026. General information for most employers, not legal or immigration advice. A job advert’s own instructions always come first. CV Atlas is not affiliated with any regulator or professional body named.